Planning your move to Austin, TX during the holidays

December 23, 2024 by Leave a Comment

How to Manage a Holiday Season Move in Austin, TX, With Ease

The holiday season is a time of celebration, family, and festive traditions. But if you’re planning a move in Austin, TX, during this busy time, balancing packing, seasonal activities, and relocation logistics can feel overwhelming. Don’t worry—moving during the holidays doesn’t have to dampen your cheer. Here’s how to navigate it smoothly while keeping the holiday spirit alive in the heart of Texas.

1. Plan Ahead and Stick to a Schedule

Effective time management is crucial when moving during the holidays, especially in a bustling city like Austin. Create a detailed timeline outlining deadlines for packing, decluttering, and setting up services in your new home. Start early to accommodate potential delays caused by holiday shipping backlogs or winter weather.

Pro Tip: Include Austin-specific holiday tasks in your timeline, such as attending local events like the Austin Trail of Lights or shopping at the Blue Genie Art Bazaar. Balancing moving with Austin’s seasonal festivities can keep you connected to the city’s holiday spirit.

2. Declutter and Give Back Locally

The holidays are the perfect time to declutter and share goodwill in the Austin community. As you pack, gather items you no longer need and donate them to local charities like the Central Texas Food Bank, SAFE Alliance, or Goodwill Central Texas. Winter clothing, toys, and household essentials are especially appreciated during the holiday season.

Bonus Benefit: Decluttering lightens your moving load and helps you give back to your Austin neighbors in need—a win-win!

3. Pack Holiday Essentials Separately

If your move overlaps with the holidays and you still want to celebrate in your new Austin home, pack a “Holiday Essentials” box. Include key items like decorations, wrapping supplies, ornaments, and festive treats.

Pro Tip: Label this box clearly and keep it handy during the move so you can quickly add a touch of holiday cheer to your new space.

4. Hire Professional Movers in Austin

Moving during the holidays is much easier with professional help. Consider hiring an Austin-based moving company like Apache Moving and Storage. Local movers understand the unique challenges of navigating Austin’s neighborhoods, traffic, and seasonal demands. Full-service options, including packing, transportation, and logistics, allow you to focus on enjoying the season instead of stressing over the move.

Insider Tip: Many Austin moving companies offer discounts during the off-peak season, including late fall and early winter—making holiday moves more affordable.

5. Prepare for Winter Weather in Austin

While Austin’s winter weather is generally mild, occasional cold fronts or rain can still impact your move. Build flexibility into your schedule and keep an eye on the local forecast to avoid unexpected delays.

Weather-Savvy Tip: Pack essentials like rain jackets, warm layers, and blankets for those rare chilly days or sudden weather changes.

6. Stay Connected With Loved Ones

Relocating during the holidays can feel lonely, especially if you’re leaving behind friends and family. Stay connected by hosting a virtual farewell party or scheduling post-move video calls. Sharing the holiday spirit—even from afar—can help maintain those meaningful connections.

Heartfelt Reminder: Share your new Austin address with friends and family early to ensure holiday cards or care packages reach you in time.

7. Add Holiday Cheer to Your New Austin Home

Settling into your new home in Austin doesn’t mean skipping holiday traditions. A few simple decorations, like a scented candle, string lights, or a small tabletop tree, can transform your space and lift your spirits as you settle in.

Pro Tip: Take advantage of Austin’s vibrant holiday decor shops and local markets for unique and festive items to make your new house feel like home.

Final Thoughts

Moving during the holiday season in Austin, TX, may seem challenging, but with thoughtful planning and a positive mindset, it can be a joyful and rewarding experience. By staying organized, enlisting local help, and weaving in holiday traditions, you’ll enjoy a smooth transition and embrace the magic of the season in your new home.

Happy moving and merry Christmas!

Filed Under: Austin, Blog

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Filed Under: Blog

Top 5 Packing Mistakes when Moving to a New Home

December 1, 2015 by Leave a Comment

Top Packing Mistakes When Moving in 2025 (And How to Avoid Them)

Last Updated: February 2025

Moving to a new home is exciting, but packing can quickly turn into a nightmare if you’re not careful. After helping thousands of families move throughout Texas since 1996, we’ve seen every packing mistake imaginable—and we’re here to help you avoid them.

Whether you’re moving across Austin, relocating to another Texas city, or making a long-distance move, proper packing is essential to protecting your belongings and ensuring a smooth relocation. In this comprehensive guide, we’ll cover the 10 most common packing mistakes people make when moving in 2025 and exactly how to avoid them.

Why Proper Packing Matters

Before we dive into the mistakes, let’s understand why packing correctly is so important:

  • Protects your belongings from damage during transport
  • Saves you money by preventing broken items
  • Makes unpacking easier in your new home
  • Speeds up the moving process for professional movers
  • Reduces stress on moving day
  • Prevents injuries from improperly packed boxes

Now, let’s look at the top 10 packing mistakes and how to avoid them.

1. Starting Too Late (The #1 Mistake)

The Mistake:

Waiting until the week before your move—or worse, the night before—to start packing. This is by far the most common packing mistake we see, especially with last-minute moves in Austin and surrounding areas.

Why It’s a Problem:

  • You rush and pack carelessly, leading to broken items
  • You can’t find essential items when you need them
  • You end up paying movers extra for packing services at the last minute
  • You experience unnecessary stress and anxiety
  • You may not have time to declutter or organize properly

How to Avoid It:

Start packing 4-6 weeks before your move date. Here’s a timeline:

6 Weeks Out:

  • Begin with storage areas (attic, garage, basement)
  • Pack seasonal items you won’t need
  • Sort through and donate unwanted items

4 Weeks Out:

  • Pack decorative items, books, and collectibles
  • Pack guest rooms and spare spaces
  • Continue decluttering

2 Weeks Out:

  • Pack most of the kitchen (keep essentials)
  • Pack bedrooms except daily-use items
  • Pack bathrooms except toiletries

1 Week Out:

  • Pack remaining non-essentials
  • Prepare an “essentials box” for moving day
  • Pack most clothing

Moving Day:

  • Pack final toiletries and daily items
  • Disassemble furniture as needed

Pro Tip: If you’re short on time, consider our professional packing services at Apache Moving. We can pack your entire home in just 1-2 days, saving you weeks of work.

2. Using the Wrong Boxes or Not Enough Boxes

The Mistake:

Using random boxes from the grocery store, old damaged boxes, or boxes that are too large. Or worse—not getting enough boxes and having to make emergency runs during packing.

Why It’s a Problem:

  • Weak boxes collapse during the move, damaging contents
  • Oversized boxes become too heavy to lift safely
  • Irregular box sizes waste truck space
  • You waste time making multiple trips for more boxes
  • Grocery store boxes may have food residue or pests

How to Avoid It:

Use proper moving boxes in the right sizes:

Small Boxes (1.5 cubic feet):

  • Books and heavy items
  • CDs, DVDs, and media
  • Canned goods
  • Small appliances

Medium Boxes (3.0 cubic feet):

  • Kitchen items and dishes
  • Toys and games
  • Small electronics
  • Clothing and linens

Large Boxes (4.5 cubic feet):

  • Pillows and bedding
  • Lampshades
  • Lightweight bulky items
  • Towels and linens

Specialty Boxes:

  • Wardrobe boxes for hanging clothes
  • Dish pack boxes with dividers for glassware
  • Picture/mirror boxes for artwork
  • TV boxes for flat-screen televisions

How Many Boxes Do You Need?

  • Studio/1-Bedroom: 15-25 boxes
  • 2-Bedroom: 30-40 boxes
  • 3-Bedroom: 50-75 boxes
  • 4-Bedroom: 75-100+ boxes

Pro Tip: It’s always better to have 10-20 extra boxes than to run short. You can always return unused boxes or save them for storage.

3. Overpacking Boxes (Making Them Too Heavy)

The Mistake:

Filling large boxes completely with heavy items like books, dishes, or tools, creating boxes that weigh 60-80+ pounds.

Why It’s a Problem:

  • Risk of serious injury to yourself or movers
  • Boxes break open from excessive weight
  • Movers charge extra for overweight boxes
  • Takes much longer to load the truck
  • Increases risk of dropping and damaging contents

How to Avoid It:

Follow the 50-pound rule: No box should weigh more than 50 pounds (preferably 30-40 pounds).

Packing Heavy Items:

  • Use small boxes for books, tools, and weights
  • Fill only halfway, then add lightweight items on top
  • Use medium boxes and don’t fill completely
  • Distribute weight evenly

The Book Box Strategy:

  • Use small boxes only
  • Pack books spine-down or lying flat
  • Fill 2/3 full, then add soft items on top
  • Tape bottom extra securely

Test Before Sealing:

  • Lift each box before taping it shut
  • If you can’t lift it comfortably, it’s too heavy
  • Remove items and repack into multiple boxes

Pro Tip: Our professional movers are trained to safely handle heavy items, but even we appreciate properly packed boxes that won’t break or cause injuries!

4. Not Labeling Boxes Properly (or At All)

The Mistake:

Either not labeling boxes at all, or just writing vague labels like “Kitchen” or “Stuff” without any details about contents or destination room.

Why It’s a Problem:

  • You can’t find essential items when you need them
  • Movers don’t know where to place boxes in your new home
  • Unpacking takes 2-3 times longer
  • Fragile items may not be handled carefully
  • You might never find important items

How to Avoid It:

Use a comprehensive labeling system:

What to Include on Every Label:

  1. Destination room (Kitchen, Master Bedroom, etc.)
  2. General contents (Pots & Pans, Winter Clothes)
  3. Fragile warning if applicable (FRAGILE – Handle with Care)
  4. Which side is up (THIS SIDE UP with arrow)
  5. Priority level (OPEN FIRST, Open Within 1 Week, Storage)

Example Good Labels:

  • “MASTER BEDROOM – Bedding & Pillows – OPEN FIRST”
  • “KITCHEN – Everyday Dishes – FRAGILE”
  • “GARAGE – Tools & Hardware – Heavy”
  • “KIDS ROOM #1 (Emma) – Toys & Books”

Labeling Best Practices:

  • Label on top AND sides (so you can see from any angle)
  • Use large, clear handwriting or printed labels
  • Use different colored labels for each room
  • Number boxes (Box 1 of 45, etc.) to track everything
  • Create a master inventory list

Color-Coding System:

  • Red: Kitchen
  • Blue: Master Bedroom
  • Green: Living Room
  • Yellow: Bathroom
  • Orange: Kids’ Rooms
  • Purple: Garage/Storage

Pro Tip: Take photos of electronics and their cable connections before unplugging. Label cables with matching numbered tags so setup is easy in your new home.

5. Failing to Protect Fragile Items

The Mistake:

Not using enough cushioning material, wrapping fragile items inadequately, or packing delicate items with heavy objects.

Why It’s a Problem:

  • Broken dishes, glassware, and collectibles
  • Damaged electronics and appliances
  • Cracked picture frames and mirrors
  • Shattered family heirlooms and antiques
  • Costly replacements and insurance claims

How to Avoid It:

Proper packing materials for fragile items:

Essential Packing Materials:

  • Bubble wrap (large and small bubble)
  • Packing paper (unprinted newsprint)
  • Foam sheets and foam peanuts
  • Dish pack boxes with dividers
  • Specialty boxes for mirrors and TVs
  • Packing tape (3″ wide, not scotch tape)

How to Pack Fragile Items:

Dishes and Plates:

  1. Wrap each plate individually in packing paper
  2. Stack wrapped plates vertically (on edge, not flat)
  3. Place in dish pack box with dividers
  4. Fill gaps with crumpled paper
  5. Add layer of bubble wrap on top
  6. Label “FRAGILE – KITCHEN DISHES”

Glassware and Stemware:

  1. Wrap each glass in multiple sheets of paper
  2. Stuff paper inside the glass for support
  3. Wrap stems separately with extra padding
  4. Use cell dividers in dish boxes
  5. Never pack glasses lying down
  6. Fill all empty space with packing material

Electronics:

  1. Use original boxes if possible
  2. Wrap in anti-static bubble wrap
  3. Remove batteries from devices
  4. Take photos of all cable connections
  5. Pack power cords in labeled bags
  6. Use plenty of cushioning

Picture Frames and Mirrors:

  1. Use specialty picture boxes
  2. Wrap in bubble wrap completely
  3. Use cardboard corner protectors
  4. Mark “FRAGILE – GLASS” clearly
  5. Pack vertically, never flat
  6. Don’t stack heavy items on top

The 3-Inch Rule: Every fragile item should have at least 3 inches of cushioning material on all sides.

Pro Tip: For extremely valuable or irreplaceable items (family heirlooms, fine china, artwork), consider our white glove packing service for maximum protection.

6. Not Decluttering Before Packing

The Mistake:

Packing everything you own without taking time to sort, donate, or discard items you no longer need or want.

Why It’s a Problem:

  • You pay to move things you’ll just throw away later
  • Takes longer to pack and unpack
  • Costs more in moving fees (charged by weight/volume)
  • Your new home becomes cluttered immediately
  • Wastes packing materials and boxes

How to Avoid It:

Declutter BEFORE you start packing using the four-box method:

Four-Box Decluttering Method:

  1. Keep – Items you use and love
  2. Donate – Good condition items you don’t need
  3. Sell – Valuable items you can sell online or at garage sale
  4. Trash – Broken, worn out, or unusable items

What to Declutter:

Clothing:

  • Haven’t worn in 12+ months
  • Doesn’t fit or out of style
  • Stained, damaged, or worn out
  • Duplicate items (12 black t-shirts?)

Kitchen:

  • Duplicate utensils and tools
  • Broken or chipped dishes
  • Small appliances you never use
  • Expired food and spices

Books and Media:

  • Books you won’t read again
  • Outdated textbooks and manuals
  • DVDs/CDs you can stream
  • Old magazines and newspapers

Furniture:

  • Won’t fit in new home
  • Worn out or damaged beyond repair
  • Outdated styles you don’t like
  • Duplicate pieces

The 12-Month Rule: If you haven’t used it in 12 months, seriously consider whether you need it.

Austin Donation Centers:

  • Goodwill (multiple Austin locations)
  • Salvation Army
  • Austin Resource Recovery
  • Habitat for Humanity ReStore
  • SafePlace Thrift Boutique

Pro Tip: Moving is the perfect time to start fresh! The average household can reduce moving costs by 20-30% by decluttering before the move.

7. Packing Without a Plan or System

The Mistake:

Randomly packing rooms without a logical order, mixing items from different rooms, or packing essential items too early.

Why It’s a Problem:

  • Can’t find what you need before the move
  • Unpacking is chaotic and disorganized
  • Similar items end up in multiple boxes
  • Essential items get packed away too soon
  • Takes much longer to settle into new home

How to Avoid It:

Follow a strategic packing order:

Week 6-5 (First to Pack):

  1. Storage areas (attic, basement, garage storage)
  2. Guest rooms and spare bedrooms
  3. Seasonal decorations
  4. Off-season clothing
  5. Rarely used items

Week 4-3:

  1. Living room decorations and books
  2. Dining room china and formal items
  3. Home office (keep computer setup)
  4. Hobby and craft supplies
  5. Extra linens and towels

Week 2:

  1. Most of kitchen (keep essentials)
  2. Bedrooms (keep one week of clothes)
  3. Bathrooms (keep daily toiletries)
  4. Kids’ toys (keep favorites)

Week 1:

  1. Remaining kitchen items
  2. Most clothing
  3. Most bathroom items
  4. Outdoor items

Moving Day:

  1. Essentials box (last to pack, first to unpack)
  2. Daily toiletries
  3. Beds and bedding
  4. Final odds and ends

The One-Room Rule: Pack one room completely before moving to the next. This keeps things organized and prevents mixing items.

Create an Essentials Box – Pack items you’ll need immediately:

  • Toiletries and medications
  • Phone chargers
  • Important documents
  • Change of clothes
  • Snacks and water
  • Toilet paper and paper towels
  • Basic tools (screwdriver, scissors)
  • Pet supplies if applicable

Pro Tip: Keep all important documents (passports, birth certificates, insurance papers, moving contracts) in a folder or box that travels with you in your car, not on the moving truck.

8. Not Using Proper Packing Techniques

The Mistake:

Simply throwing items into boxes without proper wrapping, cushioning, or strategic placement. Not filling empty spaces, leaving boxes half-empty, or stacking items incorrectly.

Why It’s a Problem:

  • Items shift and break during transport
  • Half-empty boxes collapse when stacked
  • Damage to contents from improper packing
  • Wasted space means more boxes needed
  • Professional movers may refuse improperly packed boxes

How to Avoid It:

Master these essential packing techniques:

The Heavy-to-Light Layering Method:

  1. Pack heaviest items on the bottom
  2. Medium-weight items in the middle
  3. Lightest items on top
  4. Fill all empty spaces with packing material

The No-Empty-Space Rule:

  • Every box should be full but not overpacked
  • Fill gaps with crumpled paper, bubble wrap, or towels
  • Boxes shouldn’t bulge or have collapsed sides
  • Test by gently shaking—nothing should move inside

Proper Box Reinforcement:

  • Use packing tape, not duct tape or masking tape
  • Tape bottom in an “H” pattern for strength
  • Use 3-4 strips of tape on bottom of heavy boxes
  • Tape top securely after filling

Clothing Packing Techniques:

Wardrobe Boxes (Best Method):

  • Leave clothes on hangers
  • Transfer directly from closet to box
  • Protects clothes from wrinkles
  • Quick to pack and unpack

Suitcases and Duffel Bags:

  • Fill suitcases with folded clothes
  • Use for heavy items like shoes and books
  • Maximizes space and reduces boxes needed

Kitchen Packing Techniques:

Pots and Pans:

  • Nest smaller pots inside larger ones
  • Place paper between nested items
  • Pack pot lids separately or cushioned
  • Fill empty space with kitchen towels

Small Appliances:

  • Wrap in bubble wrap or towels
  • Remove glass carafes and pack separately
  • Keep cords attached but wrapped
  • Use original boxes if available

The Bundle Wrap Technique:

  • Wrap 3-5 plates together in one bundle
  • Saves packing paper
  • Faster than individual wrapping
  • Still provides protection

Pro Tip: Professional movers pack differently than homeowners. If you want your items packed like the pros, consider using our expert packing services at Apache Moving.

9. Forgetting to Pack a “First Day” Essentials Box

The Mistake:

Packing everything without setting aside items you’ll need immediately upon arrival at your new home. Then spending hours searching through boxes for basic necessities.

Why It’s a Problem:

  • Can’t find toiletries for bedtime
  • No clean clothes for next day
  • Can’t make beds without linens
  • No toilet paper or paper towels
  • Can’t find phone chargers
  • No tools to assemble furniture
  • Hungry with no dishes or utensils

How to Avoid It:

Pack a clearly labeled “OPEN FIRST” essentials box (or boxes) for each family member:

Bathroom Essentials:

  • Toilet paper (full pack)
  • Hand soap and hand towels
  • Toothbrushes and toothpaste
  • Shampoo and body wash
  • Towels for each person
  • Medications (keep with you)
  • First aid kit

Kitchen Essentials:

  • Paper plates, cups, plastic utensils
  • Paper towels and napkins
  • Dish soap and sponge
  • Coffee maker and coffee
  • Basic snacks and bottled water
  • Can opener
  • Trash bags

Bedroom Essentials:

  • Sheets and pillows for each bed
  • Blanket for each person
  • Pajamas and change of clothes
  • Phone chargers (keep separate)
  • Alarm clock

Cleaning Essentials:

  • All-purpose cleaner
  • Disinfecting wipes
  • Vacuum or broom
  • Mop and bucket
  • Cleaning rags
  • Air freshener

Tools & Hardware:

  • Screwdriver set
  • Hammer
  • Box cutter/scissors
  • Tape measure
  • Command hooks
  • Flashlight and batteries
  • Extension cord

Important Documents (KEEP WITH YOU):

  • Lease or closing documents
  • Moving contract and inventory
  • Passports and IDs
  • Insurance papers
  • Medical records
  • Pet records
  • School records
  • Financial documents

The 24-Hour Rule: Pack enough essentials to comfortably live for 24 hours without unpacking any other boxes.

Pro Tip: Use clear plastic bins for essentials boxes so you can see contents without opening. These also stack nicely and can be reused for storage later.

10. Not Preparing Furniture and Large Items Properly

The Mistake:

Leaving furniture assembled, not protecting furniture surfaces, forgetting to empty drawers, or not measuring doorways and furniture dimensions.

Why It’s a Problem:

  • Furniture gets scratched, dented, or broken
  • Takes longer to move and load truck
  • May not fit through doorways assembled
  • Wastes truck space inefficiently
  • Contents of drawers spill and break
  • Damage to walls and doorways

How to Avoid It:

Properly prepare all furniture before moving day:

Disassemble Large Furniture:

What to Disassemble:

  • Bed frames (headboards, footboards, rails)
  • Dining tables (remove legs if possible)
  • Desks (remove legs if attached)
  • Bookshelves (remove shelves)
  • Entertainment centers
  • Outdoor furniture

Disassembly Best Practices:

  • Take photos before disassembling
  • Keep all hardware in labeled ziplock bags
  • Tape bags to the furniture piece
  • Keep assembly instructions
  • Label which piece goes where
  • Use masking tape for cables/wires

Empty All Drawers:

  • Remove all contents from dressers
  • Empty desk and nightstand drawers
  • Take out silverware dividers
  • Remove items from cabinets
  • Clear out storage ottomans

Exception: Small, lightweight items in sturdy dressers MAY be left in drawers if:

  • Items are soft (socks, t-shirts, linens)
  • Drawer is full and items won’t shift
  • Furniture is wood (not particle board)
  • Movers approve beforehand

Protect Furniture Surfaces:

  • Wrap furniture in moving blankets
  • Use plastic wrap for upholstered items
  • Cover mattresses with mattress bags
  • Protect glass tabletops with cardboard
  • Cushion furniture corners and edges
  • Use furniture pads under legs

Measure Everything:

  • Measure all doorways in both homes
  • Measure large furniture pieces
  • Measure stairways and hallways
  • Check ceiling heights
  • Plan furniture placement before moving day

The 2-Inch Rule: Furniture should have at least 2 inches of clearance on all sides to fit through doorways safely.

Pro Tip: Our professional movers at Apache Moving come equipped with all furniture protection materials and have years of experience safely disassembling and reassembling furniture. We also provide furniture assembly services if you’d rather not deal with the hassle!

When to Hire Professional Packers

Sometimes DIY packing isn’t the best option. Consider professional packing services if:

  • You’re short on time (moving in less than 2 weeks)
  • You have many fragile or valuable items
  • You’re elderly or have physical limitations
  • You have a large home (3+ bedrooms)
  • You’re making a long-distance move
  • You want insurance coverage for packing
  • You’re too busy with work or family
  • You simply don’t want the stress

Apache Moving Packing Services:

  • Full-service packing (entire home)
  • Partial packing (specific rooms or items)
  • Fragile-only packing
  • Custom crating for valuable items
  • All packing materials included
  • Professional packing techniques
  • Faster and safer than DIY

Contact us at (512) 280-3388 for a free packing quote.

Your Austin Area Moving Checklist

Moving in Austin, Round Rock, Cedar Park, or surrounding areas? Here’s your complete packing timeline:

8 Weeks Before:

  • Get moving quotes from companies like Apache Moving
  • Create moving budget
  • Start decluttering
  • Gather packing supplies

6 Weeks Before:

  • Begin packing storage areas
  • Donate unwanted items
  • Order specialty boxes
  • Start packing non-essentials

4 Weeks Before:

  • Pack seasonal items
  • Pack decorations and books
  • Label all boxes clearly
  • Confirm moving date

2 Weeks Before:

  • Pack most of kitchen
  • Pack bedrooms (except essentials)
  • Pack garage and outdoor items
  • Prepare essentials boxes

1 Week Before:

  • Pack remaining items
  • Defrost freezer
  • Disconnect electronics
  • Clean as you pack

Moving Day:

  • Pack final toiletries
  • Load essentials in car
  • Final walkthrough
  • Lock up and head to new home!

Get Professional Help with Your Austin Move

Don’t let packing mistakes ruin your moving experience! Apache Moving and Storage has been helping Austin families move since 1996. We offer:

  • Professional packing services – Full or partial packing
  • Quality packing materials – Boxes, tape, bubble wrap, and more
  • Expert movers – Trained, background-checked professionals
  • Transparent pricing – No hidden fees or surprise charges
  • Licensed & insured – TxDMV No. 006303688C
  • Local expertise – We know Austin inside and out
  • Storage solutions – Climate-controlled facilities available

Serving Austin and Surrounding Areas:

  • Austin (all neighborhoods)
  • Round Rock
  • Cedar Park
  • Leander
  • Georgetown
  • Pflugerville
  • Kyle
  • Buda
  • And all surrounding communities

Get 20% off your move when you book online!

Call (512) 280-3388 or request a free quote today.

Final Thoughts: Pack Smart, Move Easy

Packing doesn’t have to be overwhelming. By avoiding these 10 common mistakes and following our expert tips, you’ll have a much smoother, less stressful moving experience.

Remember:

  • Start early (4-6 weeks before moving day)
  • Use proper materials (quality boxes and packing supplies)
  • Pack strategically (room by room, heavy to light)
  • Label everything (room, contents, handling instructions)
  • Protect fragile items (bubble wrap, packing paper, specialty boxes)
  • Declutter first (don’t move things you don’t need)
  • Stay organized (follow a packing plan)
  • Ask for help (professional packers when needed)

Whether you choose to pack yourself or hire Apache Moving’s professional packing services, the most important thing is to plan ahead and avoid these common packing mistakes.

Ready to make your move? Contact Apache Moving and Storage today!

About Apache Moving and Storage

Apache Moving and Storage has been Austin’s trusted moving company since 1996. We’re a locally owned and operated Texas moving company specializing in residential moves, commercial relocations, long-distance moving, and storage solutions. Our team of professional movers serves Austin, Round Rock, Cedar Park, Leander, and all surrounding areas with affordable, reliable moving services.

Contact us today:
📞 Phone: (512) 280-3388
🌐 Website: apachemoving.net
📍 Location: Serving greater Austin area

Have questions about packing or moving? Contact us and our moving experts will help!

Filed Under: Blog

Change of Address Checklist

May 5, 2015 by Leave a Comment

Part of moving means changing your mailing address.

Most people know that they need to fill out a change of address form with the post office, but it’s easy to forget all of the other places that need to know that you’ve moved as well.

At Apache Moving and Storage, we want to help make your move go as smoothly as possible, so here are a few tips.

First of all, be sure to complete the online change of address form to officially update your address with the United States Postal Service.

In Texas, you can update your driver’s license and vehicle registration online.

You will also need to update your voter registration. In Texas you can do that online via the Texas Office of the Secretary of State website.

Here’s a handy change of address checklist of other places to notify when you’ve moved:

  • Your employer
  • Banks
  • Doctor’s offices, dentists and other healthcare providers
  • Veterinary clinics and kennels
  • Credit card companies
  • Health, homeowner and auto insurance companies
  • Your child’s school or daycare center
  • Newspaper and magazine subscriptions
  • Professional organizations
  • Lawn and house cleaning services
  • Food/produce delivery services
  • Accountants or tax professionals
  • Veteran Affairs
  • Social Security
  • Online subscriptions and services such as iTunes, Netflix and Spotify
  • Online merchants such as Amazon.com
  • Utility and cell phone companies

And don’t forget to contact Apache Moving and Storage to discuss all of your moving needs. Contact us today for 20% off any move and a free moving quote!  We’ll be happy to assist you!

Filed Under: Austin, Blog

How to Have a Successful Moving Sale

May 5, 2015 by Leave a Comment

There’s nothing like a moving sale to help you get rid of old furniture, clothing, books and other items that have been gathering dust in your garage. You can find new homes for all of your unwanted belongings and keep them out of the landfill, and at the same time, earn a little cash you can use for your moving expenses.

How to have a successful moving sale and handy moving sale tips:

  • Make room in your garage or spare bedroom to collect items for sale. Encourage every member of your family, even kids, to contribute to your sale items ahead of time.
  • Get your friends and neighbors involved! Larger, multi-family sales tend to draw more buyers… and they’re a lot more fun!
  • Start planning about three weeks ahead, and keep in mind that most yard sales are on Saturdays. Be sure to post the times for your sale on your advertising, but expect early birds and be ready for them.
  • Consider your location carefully. Make sure you have enough space to set up your tables and other items. Your customers will also need places to park. It’s ideal if your location is close to an intersection or in a high-traffic area, and if your home isn’t suitable, you might ask a friend or neighbor if they can host it for you.
  • Check all of the pockets in your clothing, especially jeans and coats. You don’t want to leave money, gift cards or jewelry for the next owner to find.
  • Make sure to advertise.  Make large, legible signs for telephone poles, or have a few yard signs printed with directional arrows. You can put an ad in Craigslist, your neighborhood newsletter, and other local publications. And don’t forget to tell your friends on Facebook and Twitter.
  • Be prepared to haggle. Remember that your goal is to get rid of everything you don’t need, not make tons of money. By being flexible on prices, you can make sure not to have anything left over at the end.

Check out these resources for promoting your moving sale:

  • Advertise your moving sale or individual items on Craigslist.
  • Include your sale on a Garage Sale Locator map like GSalR.com.

Apache Moving & Storage proudly serves the Austin area with three convenient locations: Austin, Round Rock, and Leander. Our Austin location is centrally situated to cater to the bustling heart of the city, while our Round Rock and Leander locations extend our exceptional services to the surrounding communities. To schedule your move or inquire further, contact us at 512-280-3388 or visit our website for more details. We are dedicated to providing outstanding customer service and value your feedback, so be sure to check out our reviews online to see why our clients trust us with their moving needs. To make your move seamless and stress-free, we offer free walkthroughs to assess your moving needs and provide an accurate estimate. If you’re planning a move, remember the important questions to ask moving companies to ensure a smooth and hassle-free experience. Our experienced and professional team is ready to answer all your queries and provide personalized moving solutions tailored to your unique requirements. Whether you are moving locally or long-distance, we have the expertise and resources to handle every aspect of your move with care and efficiency. Trust Apache Moving & Storage for all your relocation needs, and experience the difference of working with a top-rated moving company. Don’t forget to visit our packing materials page for high-quality supplies that ensure the safety and security of your belongings during transit. Contact us today for 20% off any move and a free moving quote!

Filed Under: Blog

Packing Fragile Items for Moving

May 5, 2015 by Leave a Comment

When it’s time to move, don’t sacrifice your family heirlooms and antiques to a sloppy packing job. A little time and the proper supplies means the most fragile items can make it through your moving day unscathed!

Here are some of our best tips and recommendations at Apache Moving and Storage in Austin on how to pack fragile items for moving:

  • Make time to pack. Don’t save fragile items to the night before moving day.
  • Obtain proper supplies.
  • Use strong boxes or plastic cartons. Don’t take a chance that a box will fall apart!
  • Cushion the bottom, sides and top of all boxes.
  • Do not over-pack boxes with dishes or kitchen items, which tend to be very heavy.
  • Layer your dishes with bubble wrap and create bundles of three that are wrapped all over with bubble wrap; place in box on edges rather than flat.
  • Wrap glasses individually, with crumpled paper or bubble wrap inside as well as outside. Use cardboard separators or pack with padding between glasses.
  • Wrap all picture frames with packing paper (not newspaper!) and place on edge in padded box. Large frames over 3 feet should be wrapped and carried separately.
  • Antiques and odd-sized items should be wrapped individually in bubble wrap, using tape to secure the wrap. Then wrap sheets of cardboard or flattened boxes around the items to provide additional bulk and shock-absorption, and place items in cushioned boxes.
  • Mark all boxes FRAGILE and make sure movers or family members handle these boxes with care.
  • Consider purchasing specialty packing boxes and other materials for your fragile items.

When you’re ready to start packing, contact us, your Austin movers at Apache Moving and Storage, for all of your boxes and other packing materials.  Call (512) 452-4799 to speak with us about your next move!

For more ideas on packing, you might also enjoy these sites:

Packing delicate items from About.com

Packing Tips from the Container Store

Filed Under: Blog

Can’t Part With Appliances? Professional Austin Applicance Movers Can Help

May 5, 2015 by Leave a Comment

Moving day is almost here, and you have large appliances that will be joining you at your new home. Did you know you can prepare your refrigerator, stove, washing machine, dryer, dishwasher and other large appliances ahead of time, to make moving day easier?
At Apache Moving & Storage, we have several tips for how to prep for moving appliances in advance to make sure your machines remain undamaged and arrive in their new homes safe and sound.

  • Clean out all appliances thoroughly.
  • For ovens, use approved oven cleaners, and be sure to remove all external grease.
  • For refrigerators, remove all food (pack perishables in coolers with ice), and unplug the unit a day in advance. Allow freezer to fully defrost (and be prepared for drainage if your freezer is not a frost-free model by placing towels in the compartment or on the floors).
  • For all appliances: wipe down exteriors and make sure interiors are clean and completely dry.
  • Remove racks and any other removable parts, or secure in place. Knobs should be removed or taped securely to the unit.
  • Disconnect from water lines, power, or gas. For stoves and gas dryers, make sure the gas is turned off to the building before disconnecting. Your local gas company can assist with this process if you need help.
  • Washers and dryers often have additional parts that need special care. For all models, you should refer to the owners manual or consult a professional before disconnecting and moving these items.
  • Secure the power cord to the machine using packing tape.
  • Tape lids and doors shut. For refrigerators, you can use a piece of cardboard or styrofoam to prop the door open an inch or so, and then tape it shut. This allows ventilation and prevents mildew.

When moving day comes around, our staff of friendly, professional Austin movers at Apache Moving & Storage will handle all of your heavy lifting, making sure your appliances make it to your new home safe and sound. Contact Apache Moving & Storage at (512) 452-4799 for a free quote and 20% off your next move!

For more help:

  • WikiHow has a great article with additional tips on on how to move a refrigerator.
  • If you need an owner’s manual for one of your appliances, check out Appliances411.com!
Filed Under: Blog

Moving Notification Checklist- Don’t Just Disappear!

February 25, 2015 by Leave a Comment

Before your moving company arrives, make sure you don’t forget all of the people you should be bringing with you! You’d be surprised to know all of the important contacts you need to notify about your move. This change of address notification checklist below should help guide you through the process.

Moving Notification Checklist:

Utilities & Services

  • Electric                                                                                              
  • Gas                                                                                                    
  • Water                                                                                                
  • Garbage                                                                                             
  • Telephone / Mobile
  • Cable
  • Internet
  • Fuel
  • Water Delivery / Water Treatment
  • Pool Services
  • Lawn / Garden Services
  • Housecleaning Services
  • Physicians / Veterinarian
  • Attorney

Financial & Personal Accounts

  •  Banks
  • Loan Institutions
  • Major Credit Card Companies
  • Department Store Credit Cards
  • Insurance Agencies (Health, Home/life and Auto)
  • Charge Accounts
  • Pension Plans
  • Air Miles Rewards Program
  • Accountant / Tax Consultant
  • Professional Memberships / Licensing Boards

Government & Public Offices

  • Post Office
  • Veteran Affairs
  • Income Tax / IRS
  • Family Support
  • Social Security
  • Pension Benefits
  • Unemployment Insurance
  • Vehicle Registration
  • Driving License

Subscriptions

  • Newspapers
  • Magazines
  • Mail Order Houses
  • Book and Music Clubs

source: http://moving.about.com/library/movingchecklist/blchangeofaddress.html

For the best movers in Austin, contact Apache Movers today and we’ll give you a free quote!

 

Filed Under: Blog, Moving, Uncategorized Tagged With: , , ,

Moving in and Moving on…To Smart Energy Efficient Appliances

January 20, 2015 by Leave a Comment

Smart Energy-Efficient Appliances: What to Keep, What to Replace When Moving in 2025

Last Updated: February 2025

Moving to a new home presents the perfect opportunity to evaluate your appliances and make smart decisions about energy efficiency. Should you move your old refrigerator, or is it time to upgrade to a modern, energy-efficient model? What about that aging washing machine or water heater?

At Apache Moving and Storage, we’ve helped thousands of Austin families relocate since 1996, and one of the most common questions we hear is: “Should I move my appliances or buy new ones?” This comprehensive guide will help you make informed decisions about energy-efficient appliances, potentially saving you hundreds of dollars per year on utility bills while reducing your environmental impact.

Why Energy Efficiency Matters More Than Ever in 2025

In 2025, energy-efficient appliances are no longer just an environmental choice—they’re a smart financial decision. Here’s why:

  • Rising energy costs: Electricity rates in Texas have increased significantly over the past decade
  • Advanced technology: Modern appliances use 25-75% less energy than models from 10+ years ago
  • Utility rebates: Many Texas utilities offer substantial rebates for energy-efficient appliance purchases
  • Home value: Energy-efficient homes command higher resale values
  • Environmental impact: Reducing energy consumption helps combat climate change
  • Smart home integration: New appliances connect to smart home systems for better efficiency

The bottom line: Replacing old, inefficient appliances can save the average Austin household $200-500 per year on utility bills.

Energy-Efficient Appliances: What to Replace When Moving

Not sure which appliances are worth moving and which should be replaced? Here’s our comprehensive guide for each major appliance:

Refrigerators: The Biggest Energy Consumer

When to Replace:

  • Your refrigerator is more than 10 years old
  • It’s not ENERGY STAR certified
  • You notice frost buildup or temperature inconsistencies
  • The door seals are worn or damaged
  • It runs constantly or makes loud noises

Why It Matters:
Refrigerators account for approximately 13% of your home’s total energy use. A refrigerator from 2010 uses about 50% more electricity than a 2025 ENERGY STAR model. For a typical family, that’s $150-200 per year in extra energy costs.

2025 Energy-Efficient Options:

  • French door refrigerators with bottom freezers (most efficient design)
  • Smart refrigerators with energy monitoring and adaptive cooling
  • Counter-depth models that fit flush with cabinets (often more efficient)
  • Models with LED lighting and improved insulation

Cost vs. Savings:
A new ENERGY STAR refrigerator costs $1,200-3,000, but saves $150-200/year on electricity. Payback period: 6-15 years, plus you’ll have a modern, reliable appliance.

Moving Tip: If you’re keeping your refrigerator, our professional movers can safely disconnect, transport, and reconnect it in your new home. Call (512) 280-3388 to discuss appliance moving.

Washing Machines: Water and Energy Savings

When to Replace:

  • Your washer is more than 8-10 years old
  • It’s a top-loading model with an agitator
  • You have hard water buildup or rust
  • It uses excessive water (older models use 40+ gallons per load)
  • Repairs would cost more than 50% of a new model

Why It Matters:
Washing machines account for about 17% of household water use. Modern high-efficiency (HE) washers use 50-70% less water and 25-50% less energy than traditional top-loaders.

2025 Energy-Efficient Options:

  • Front-loading HE washers (most water and energy efficient)
  • Top-loading HE washers without agitators (good middle ground)
  • Smart washers with load sensing and app control
  • Combo washer-dryers for small spaces (very efficient)

Cost vs. Savings:
A new HE washer costs $600-1,500 and saves $100-150/year on water and energy. Plus, it’s gentler on clothes, extending their lifespan.

Pro Tip: If moving to a new home with an existing washer hookup, verify whether it’s compatible with high-efficiency models (which require special HE detergent).

Dryers: Gas vs. Electric Efficiency

When to Replace:

  • Your dryer is more than 10-12 years old
  • It takes multiple cycles to dry clothes
  • You smell gas (for gas dryers) or notice electrical issues
  • Lint accumulates excessively or venting is poor
  • The drum doesn’t spin smoothly

Why It Matters:
Dryers are one of the most energy-intensive appliances. Modern dryers with moisture sensors use 20-30% less energy by stopping when clothes are dry rather than running on a timer.

2025 Energy-Efficient Options:

  • Heat pump dryers (use 50% less energy than conventional dryers)
  • Gas dryers (generally more efficient than electric in areas with natural gas)
  • Moisture-sensing dryers (prevent over-drying and save energy)
  • Ventless condensing dryers (great for apartments, very efficient)

Cost vs. Savings:
Heat pump dryers cost $1,000-1,800 but use 50% less energy ($75-100/year savings). Standard dryers cost $500-1,200 with moisture sensors adding $50-100.

Important: When moving, verify your new home has the correct hookups (gas or electric) for your dryer type.

Dishwashers: Water-Saving Champions

When to Replace:

  • Your dishwasher is more than 10 years old
  • It doesn’t clean dishes effectively
  • You notice rust, leaks, or unusual noises
  • It’s not ENERGY STAR certified
  • The door doesn’t seal properly

Why It Matters:
Modern ENERGY STAR dishwashers use just 3-5 gallons of water per cycle, compared to 10-15 gallons for older models. They also use 10-20% less energy and actually clean better than hand washing.

2025 Energy-Efficient Options:

  • Third-rack dishwashers (accommodate more dishes, reducing cycles)
  • Models with soil sensors (adjust water and energy use based on dish cleanliness)
  • Quiet, insulated models (often more efficient with better seals)
  • Smart dishwashers (run during off-peak energy hours)

Cost vs. Savings:
A new ENERGY STAR dishwasher costs $400-1,200 and saves $35-50/year on water and energy, plus 230 hours per year in time compared to hand washing.

Water Heaters: The Hidden Energy Hog

When to Replace:

  • Your water heater is more than 10-12 years old
  • It’s a traditional tank model (vs. tankless)
  • You notice rust-colored water or leaking
  • Recovery time is slow (runs out of hot water quickly)
  • It’s not adequately sized for your household

Why It Matters:
Water heating accounts for 18-25% of home energy use. Tankless water heaters can be 24-34% more energy efficient than traditional storage tank water heaters.

2025 Energy-Efficient Options:

  • Tankless water heaters (heat on demand, never run out of hot water)
  • Heat pump water heaters (3x more efficient than standard electric)
  • Solar water heaters (especially effective in sunny Texas)
  • High-efficiency tank models (improved insulation and efficiency)

Cost vs. Savings:
Tankless water heaters cost $1,000-3,500 installed but save $100-200/year. Heat pump water heaters cost $1,200-2,500 with $200-300/year savings. Both qualify for federal tax credits and utility rebates.

Moving Consideration: Water heaters typically stay with the home, but if you’re buying a new home, check the age and type of water heater and budget for replacement if needed.

Air Conditioners: Critical in Texas Heat

When to Replace:

  • Your AC unit is more than 10-15 years old
  • SEER rating is below 14 (modern units are 16-22+ SEER)
  • Frequent repairs needed
  • Struggles to cool your home adequately
  • Uses R-22 refrigerant (being phased out)

Why It Matters:
In Texas, air conditioning accounts for 30-50% of summer electricity bills. Upgrading from a 10 SEER unit to a 16 SEER unit can reduce cooling costs by 40%.

2025 Energy-Efficient Options:

  • High-SEER central AC (18-22 SEER for maximum efficiency)
  • Mini-split systems (zone cooling, very efficient)
  • Smart thermostats (reduce energy use by 10-23%)
  • Variable-speed compressors (adjust output to match cooling needs)

Cost vs. Savings:
A new high-efficiency AC system costs $3,500-7,000 but can save $200-400/year in Austin’s climate. Many qualify for utility rebates of $300-1,000+.

Ovens and Ranges: Cooking with Efficiency

When to Replace:

  • Your range is more than 15 years old
  • Burners don’t heat evenly or temperature is inconsistent
  • Gas leaks detected (replace immediately)
  • Self-cleaning feature no longer works
  • Considering upgrading to induction cooking

2025 Energy-Efficient Options:

  • Induction cooktops (90% efficient vs. 40% for gas, 70% for electric)
  • Convection ovens (cook 25% faster, use less energy)
  • Smart ranges with precise temperature control
  • Air fryer/steam oven combinations (healthier and more efficient)

Cost vs. Savings:
While cooking uses relatively less energy (4-5% of home energy), induction ranges offer superior cooking performance and safety along with efficiency. Costs range from $1,000-3,500.

How to Decide: Keep or Replace?

Use this simple decision framework to determine whether to move an appliance or replace it:

The 5-Year Rule

If your appliance is:

  • Less than 5 years old: Probably worth moving
  • 5-10 years old: Evaluate condition and efficiency
  • 10-15 years old: Likely time to replace
  • 15+ years old: Definitely replace

The Cost Analysis Formula

Calculate whether to replace using this formula:

(Moving Cost + Expected Repair Costs + 5 Years of Energy Waste) vs. (New Appliance Cost – Rebates – 5 Years of Energy Savings)

Example: 12-Year-Old Refrigerator

  • Moving cost: $150
  • Expected repairs (next 5 years): $300
  • Energy waste vs. new model: $175/year x 5 = $875
  • Total cost to keep: $1,325

vs.

  • New ENERGY STAR refrigerator: $1,800
  • Utility rebate: -$100
  • Energy savings: $175/year x 5 = -$875
  • Net cost of new: $825

Decision: Replace and save $500 over 5 years, plus have a reliable new appliance!

Questions to Ask Yourself

  1. Is it ENERGY STAR certified? (If no, consider replacing)
  2. Does it work perfectly? (If no, likely time to replace)
  3. Will it fit in my new home? (Measure carefully!)
  4. Is it worth the moving cost? (Consider size and weight)
  5. Does my new home already have this appliance? (May be redundant)
  6. Can I get rebates for a new model? (Check Austin Energy, Texas Gas Service)

Texas Utility Rebates for Energy-Efficient Appliances in 2025

Take advantage of these rebate programs when purchasing new energy-efficient appliances in the Austin area:

Austin Energy Rebates

  • Heat Pump Water Heaters: $500-1,500
  • AC Systems (16+ SEER): $400-1,200
  • Refrigerators (ENERGY STAR): $50-100
  • Washing Machines (ENERGY STAR): $75-150
  • Smart Thermostats: $85-125

Federal Tax Credits (2025)

  • Heat Pump Water Heaters: Up to $2,000
  • High-Efficiency AC/Heat Pumps: Up to $2,000
  • Energy-Efficient Windows/Insulation: Up to $1,200

Manufacturer Rebates

Many appliance manufacturers offer additional rebates, especially during:

  • Memorial Day sales (May)
  • 4th of July sales (July)
  • Labor Day sales (September)
  • Black Friday/Cyber Monday (November)

Pro Tip: Stack utility rebates + federal tax credits + manufacturer rebates for maximum savings. A $2,500 heat pump water heater could cost just $500 after all rebates!

Smart Home Integration: The Future of Energy Efficiency

Modern energy-efficient appliances offer smart features that maximize savings:

Smart Thermostats

  • Learn your schedule and adjust automatically
  • Save 10-23% on heating and cooling costs
  • Control remotely via smartphone
  • Popular models: Nest, Ecobee, Honeywell Home
  • Cost: $150-250, rebates often available

Smart Appliances

  • Smart refrigerators: Track food inventory, suggest recipes, alert to open doors
  • Smart washers/dryers: Run during off-peak energy hours, monitor via app
  • Smart dishwashers: Auto-order detergent, optimize energy use
  • Smart ovens: Preheat remotely, ensure perfect cooking temperatures

Home Energy Monitoring

  • Track energy use by appliance
  • Identify energy hogs
  • Monitor solar production (if applicable)
  • Systems: Sense, Neurio, Emporia Vue

Moving Appliances Safely: What You Need to Know

If you decide to move your appliances to your new home, proper preparation is essential:

Preparing Appliances for Moving

Refrigerators:

  1. Empty and defrost 24-48 hours before moving
  2. Clean and dry thoroughly
  3. Secure shelves and drawers with tape
  4. Disconnect water line (if ice maker/water dispenser)
  5. Transport upright only
  6. Wait 4 hours before plugging in after move

Washing Machines:

  1. Disconnect water supply
  2. Drain all water from hoses
  3. Secure drum (use shipping bolts if available)
  4. Clean lint filter
  5. Disconnect and drain hoses

Dryers:

  1. Disconnect power or gas line
  2. Disconnect and clean vent hose
  3. Clean lint trap and housing
  4. Secure drum

Dishwashers:

  1. Turn off water supply
  2. Disconnect water line and drain hose
  3. Secure racks and spray arms
  4. Let dry completely

Important: Our professional appliance movers at Apache Moving have the equipment and expertise to safely move all major appliances. We handle disconnection, transport, and reconnection. Call (512) 280-3388 for appliance moving services.

What NOT to Move

  • Appliances older than 15 years (not worth moving cost)
  • Broken or damaged appliances
  • Appliances with active refrigerant leaks
  • Appliances that don’t fit new home’s spaces
  • Extremely heavy or oversized appliances for long-distance moves

Shopping for Energy-Efficient Appliances: 2025 Buying Guide

Where to Buy

Austin Area Retailers:

  • Home Depot – Wide selection, price matching, delivery
  • Lowe’s – Good rebate programs, installation services
  • Best Buy – Excellent for smart appliances, Geek Squad installation
  • Ferguson Bath, Kitchen & Lighting – High-end options, design services
  • Local appliance stores – Personalized service, local support

Online Options:

  • Amazon – Competitive pricing, Prime delivery
  • Costco – Excellent warranties, member pricing
  • Manufacturer direct – Sometimes best deals and rebates

What to Look For

ENERGY STAR Certification:

  • Meets strict energy efficiency guidelines
  • Typically 10-50% more efficient than standard models
  • Qualifies for rebates and tax credits
  • Look for ENERGY STAR Most Efficient designation (top tier)

Energy Guide Labels:

  • Yellow label shows estimated yearly energy cost
  • Compare similar models to find best value
  • Check for SEER rating (AC), CEE tier (water heaters), etc.

Smart Features Worth Paying For:

  • Wi-Fi connectivity for remote monitoring
  • Energy usage tracking
  • Maintenance alerts and diagnostics
  • Integration with home automation systems

Timing Your Purchase

Best Times to Buy Appliances:

  • September-October: New models arrive, old models discounted
  • November (Black Friday): Biggest sales of the year
  • January: Post-holiday clearance
  • May (Memorial Day): Spring sales

Pro Tip: Time your appliance purchases around your move date. Order 2-4 weeks before moving day for delivery to your new home.

Environmental Impact: Why Energy Efficiency Matters

Beyond cost savings, energy-efficient appliances significantly reduce your environmental footprint:

By the Numbers

  • Replacing a 10-year-old refrigerator saves 1,000 kWh/year (equal to taking a car off the road for 3 months)
  • ENERGY STAR dishwashers save 3,870 gallons of water over their lifetime
  • High-efficiency washers save 7,000 gallons of water per year
  • A heat pump water heater reduces 2.5 tons of CO2 emissions annually

Austin’s Climate Goals

Austin has committed to achieving net-zero community-wide greenhouse gas emissions by 2040. Your appliance choices contribute to this goal:

  • Reduced electricity demand = less fossil fuel power generation
  • Lower water usage = reduced strain on water resources
  • Increased renewable energy compatibility (smart appliances)

Common Mistakes to Avoid

Don’t Make These Appliance Mistakes When Moving:

  1. Not measuring spaces: Verify new appliances fit before purchasing
  2. Ignoring utility hookups: Check gas vs. electric, voltage requirements
  3. Forgetting delivery/installation costs: Factor these into your budget
  4. Missing rebate deadlines: Submit paperwork promptly
  5. Buying wrong size: Oversized appliances waste energy
  6. Skipping extended warranties: Consider for expensive smart appliances
  7. Not disposing properly: Many retailers offer free haul-away and recycling
  8. Moving worthless appliances: Don’t pay to move what should be replaced

Your Energy-Efficient Moving Checklist

8 Weeks Before Moving:

  • Inventory current appliances and note age/condition
  • Measure appliances and new home spaces
  • Research energy-efficient replacement options
  • Check utility rebate programs

6 Weeks Before:

  • Decide which appliances to keep vs. replace
  • Order new appliances (schedule delivery to new home)
  • Apply for rebates and tax credits
  • Arrange professional appliance moving if needed

4 Weeks Before:

  • Schedule appliance delivery to new home
  • Arrange old appliance disposal/recycling
  • Confirm new home has proper hookups

2 Weeks Before:

  • Clean appliances being moved
  • Begin defrosting refrigerator/freezer
  • Schedule utility transfers

1 Week Before:

  • Disconnect water lines and hoses
  • Secure appliance parts for moving
  • Confirm delivery dates for new appliances

Moving Day:

  • Supervise appliance loading
  • Transport small appliances in personal vehicle
  • Check new appliance deliveries

Get Professional Help with Your Austin Move

Moving appliances requires expertise and proper equipment. Apache Moving and Storage has been helping Austin families relocate since 1996, and we’re experts at appliance moving.

Our Appliance Moving Services Include:

  • Safe disconnection and reconnection
  • Professional appliance dolly and equipment
  • Protective blankets and securing
  • Experienced appliance movers
  • Refrigerator, washer, dryer, and dishwasher moving
  • Climate-controlled trucks
  • Fully licensed and insured

Serving Austin and Surrounding Areas:

  • Austin (all neighborhoods)
  • Round Rock
  • Cedar Park
  • Leander
  • Georgetown
  • Pflugerville
  • And all surrounding communities

Get 20% off your move when you book online!

Call (512) 280-3388 or request a free quote today.

Final Thoughts: Smart Moves for Energy-Efficient Living

Moving to a new home is the perfect opportunity to upgrade to energy-efficient appliances. By making informed decisions about which appliances to keep and which to replace, you can:

  • Save $500-1,000+ per year on utility bills
  • Reduce your environmental footprint significantly
  • Enjoy modern features and smart home integration
  • Increase your home’s value
  • Qualify for substantial rebates and tax credits
  • Avoid moving and maintaining outdated appliances

Remember the key principles:

  • Replace appliances older than 10-15 years
  • Look for ENERGY STAR certification
  • Calculate total cost of ownership, not just purchase price
  • Take advantage of rebates and tax credits
  • Consider smart features for maximum efficiency
  • Use professional movers for safe appliance transport

Ready to make your move to a more energy-efficient home? Contact Apache Moving and Storage today for expert moving services and appliance relocation!

About Apache Moving and Storage

Apache Moving and Storage has been Austin’s trusted moving company since 1996. We’re a locally owned and operated Texas moving company specializing in residential moves, commercial relocations, long-distance moving, and storage solutions. Our team of professional movers serves Austin, Round Rock, Cedar Park, Leander, and all surrounding areas with affordable, reliable moving services.

Contact us today:
📞 Phone: (512) 280-3388
🌐 Website: apachemoving.net
📍 Location: Serving greater Austin area

Moving to a new home? Let Apache Moving handle your appliances and all your moving needs professionally and efficiently!

Filed Under: Blog, Moving

Office Relocation Guide 2025: Expert Tips for Moving Your Austin Business

January 13, 2015 by Leave a Comment

Last Updated: February 2025

Relocating your office or business is one of the most challenging projects a company can undertake. Unlike residential moves, office relocations involve complex logistics, expensive equipment, minimal downtime requirements, and the coordination of multiple stakeholders. One misstep can result in lost productivity, damaged equipment, and frustrated employees.

At Apache Moving and Storage, we’ve successfully completed hundreds of commercial moves throughout Austin since 1996. We’ve moved everything from small startups to large corporate offices, medical practices, law firms, and tech companies. This comprehensive guide shares our expert tips for planning and executing a smooth office relocation in 2025.

Why Office Relocations Are Different

Commercial moves require specialized planning that residential moves don’t:

  • Business continuity: Every hour of downtime costs money
  • Technology infrastructure: Servers, networks, phone systems must be relocated carefully
  • Employee coordination: Multiple people affected, not just one household
  • Specialized equipment: Medical devices, manufacturing equipment, sensitive technology
  • Client impact: Customers need to know your new location
  • Legal requirements: Lease terminations, utility transfers, address changes with state agencies
  • Higher stakes: Equipment worth thousands or millions of dollars

The good news? With proper planning and the right commercial moving partner, your office relocation can be smooth and efficient.

Office Relocation Timeline: 12 Weeks to Moving Day

Start planning your office move at least 3 months in advance. Here’s the ideal timeline:

12 Weeks Before (3 Months Out)

Form Your Moving Committee:

  • Designate a project manager (primary point person)
  • Include representatives from IT, HR, operations, and facilities
  • Assign specific responsibilities to each team member
  • Schedule regular check-in meetings (weekly initially)

Budget Planning:

  • Get quotes from at least 3 professional commercial movers
  • Budget for moving costs, new furniture, IT setup, signage, renovations
  • Include contingency fund (15-20% of total budget)
  • Consider costs of downtime and lost productivity

Space Planning:

  • Measure your new office space thoroughly
  • Create floor plans showing workstations, conference rooms, storage
  • Decide which furniture to keep vs. replace
  • Plan for growth (don’t max out new space immediately)

Initial Decisions:

  • Set your move date (weekends minimize business disruption)
  • Decide whether to move all at once or in phases
  • Determine if you’ll need temporary storage
  • Plan for after-hours or weekend moving

10 Weeks Before

Hire Your Commercial Moving Company:

  • Select and contract with professional office movers
  • Verify they’re licensed, insured, and experienced with commercial moves
  • Discuss special requirements (server rooms, medical equipment, etc.)
  • Schedule a detailed walkthrough of both locations
  • Get everything in writing with clear pricing

IT Planning Begins:

  • Audit all technology and equipment
  • Plan server and network infrastructure for new location
  • Schedule IT contractors if needed
  • Order new equipment or services for new office
  • Plan for phone system transfer or upgrade

Employee Communication:

  • Announce the move to all employees
  • Share timeline and what to expect
  • Assign packing responsibilities
  • Address parking, commute changes, new building access

8 Weeks Before

New Office Preparation:

  • Schedule any renovations or buildouts
  • Order new furniture (6-8 week lead time)
  • Arrange for utilities to be connected
  • Set up internet, phone lines, and network infrastructure
  • Schedule installation of security systems

Legal and Administrative:

  • Update business licenses and permits
  • Notify landlord per lease agreement
  • File change of address with IRS, Texas Comptroller
  • Update professional licenses (medical, legal, etc.)
  • Notify insurance providers

Vendor Notifications:

  • Notify all suppliers and vendors
  • Update delivery addresses
  • Arrange for mail forwarding
  • Contact waste management, cleaning services, etc.

6 Weeks Before

Marketing and Client Communication:

  • Design and order new business cards, letterhead
  • Update website with new address
  • Prepare email announcement for clients
  • Update Google My Business listing
  • Order new signage for building
  • Update all social media profiles

Inventory and Purge:

  • Conduct full inventory of all office items
  • Purge old files, outdated equipment, excess supplies
  • Donate or recycle unwanted furniture and equipment
  • Shred sensitive documents
  • Sell surplus equipment

Packing Supplies:

  • Order boxes, labels, packing materials
  • Distribute packing supplies to departments
  • Create labeling system
  • Schedule packing timeline by department

4 Weeks Before

Begin Packing Non-Essentials:

  • Pack archive files and records
  • Pack rarely-used equipment and supplies
  • Pack storage rooms and supply closets
  • Label everything clearly with destination room/desk

Technology Preparation:

  • Back up all data (multiple redundant backups)
  • Document all IT configurations and setups
  • Take photos of server room cable connections
  • Label all cables, equipment, and connections
  • Plan for IT move-day team

Coordinate with Building Management:

  • Reserve freight elevators at both locations
  • Confirm loading dock access and parking
  • Understand building rules and restrictions
  • Schedule building access for after-hours/weekend move
  • Arrange for door propping, padding, floor protection

2 Weeks Before

Final Preparations:

  • Confirm all details with commercial movers
  • Do final walkthrough of new space
  • Assign employees to specific moving day roles
  • Pack most remaining items (keep only essentials)
  • Test all systems in new office

Employee Orientation:

  • Provide new office address, parking info, building access codes
  • Share floor plans and seating assignments
  • Plan welcome breakfast or lunch for first day
  • Prepare welcome packets with new office info

Final Notifications:

  • Send final reminder to all clients about move date
  • Update phone system with new address announcement
  • Set up call forwarding from old number (if changing)
  • Put signage at old office directing to new location

1 Week Before

Last-Minute Details:

  • Pack all remaining non-essential items
  • Disconnect and prepare equipment for moving
  • Clean out refrigerators and kitchen areas
  • Return leased equipment
  • Cancel utilities at old location (schedule for day after move)

Moving Day Prep:

  • Create moving day schedule with specific times
  • Prepare “first day” boxes with essentials
  • Designate point people at both locations
  • Prepare floor plans for movers
  • Stock new office with basics (toilet paper, coffee, cleaning supplies)

Moving Day

Old Office:

  • Supervise loading of all items
  • Check each room is completely empty
  • Turn off lights, lock doors
  • Do final walkthrough with landlord
  • Return keys

New Office:

  • Coordinate with movers on placement
  • Direct items to correct rooms/locations
  • Supervise IT setup
  • Test phones, internet, equipment
  • Unpack essentials

After the Move

First Week:

  • Complete unpacking and setup
  • Test all systems thoroughly
  • Address any issues immediately
  • Send thank-you to employees for patience
  • Celebrate successful move!

First Month:

  • Monitor for any problems or needed adjustments
  • Gather employee feedback
  • Ensure all clients have updated info
  • Update remaining business listings online
  • Settle into new space

Critical Considerations for Austin Office Moves

Technology and IT Infrastructure

Technology is often the most complex and critical aspect of an office move.

Server Rooms and Data Centers:

  • Hire specialized IT movers for server equipment
  • Plan for downtime (even with best planning)
  • Have backup internet connection ready
  • Test all systems before and after move
  • Document everything with photos and diagrams

Workstation Computers:

  • Back up all employee computers before move
  • Label all cables and connections
  • Consider assigning employees to pack their own computers
  • Have IT support on-site at new location
  • Plan for help desk to handle setup issues

Phone Systems:

  • VoIP systems are easier to relocate
  • Traditional PBX systems may require professional installation
  • Test all phone lines before move
  • Set up call forwarding from old number
  • Update phone system greetings with new address

Network Infrastructure:

  • Ensure new office has adequate internet bandwidth
  • Install network drops before move-in
  • Test Wi-Fi coverage throughout new space
  • Update network documentation
  • Change Wi-Fi passwords after move

Furniture and Office Equipment

Cubicle Systems and Modular Furniture:

  • Hire professionals to disassemble and reassemble
  • Take photos during disassembly
  • Label all parts and hardware
  • Check if furniture fits new space configuration
  • Consider upgrading to new furniture

Desks and Conference Tables:

  • Measure doorways and elevators before moving large furniture
  • Disassemble when possible
  • Protect surfaces during transport
  • Keep all hardware together in labeled bags

Office Equipment:

  • Copiers and printers: Have service technician prepare for move
  • File cabinets: Empty completely or secure drawers
  • Safes: Requires specialized heavy equipment movers
  • Kitchen appliances: Clean thoroughly before moving

Medical and Professional Offices

Medical Practices:

  • HIPAA compliance for patient records (secure transport)
  • Medical equipment requires specialized handling
  • Notify patients well in advance
  • Update medical licenses and DEA registration
  • Coordinate with medical equipment vendors
  • Plan for minimal patient impact

Law Firms:

  • Client file security during transport
  • Case-sensitive deadlines can’t be missed
  • Library and research materials organization
  • Update court filings with new address
  • Maintain client confidentiality

Financial Services:

  • Secure transport of sensitive documents
  • Compliance with regulatory requirements
  • Minimal disruption to client service
  • Update registrations and licenses

Minimizing Business Downtime

Weekend Moves:

  • Move Friday evening through Sunday
  • Ready for business Monday morning
  • Costs more but minimizes downtime
  • Plan for IT team to work over weekend

Phased Moves:

  • Move departments one at a time
  • Maintain operations at both locations temporarily
  • Reduces risk but takes longer
  • Works well for larger offices

After-Hours Moves:

  • Move evenings 6 PM – 6 AM
  • Employees work normal hours
  • Setup happens overnight
  • IT team works after-hours

Choosing the Right Commercial Movers in Austin

Not all moving companies are equipped to handle commercial relocations. Here’s what to look for:

Essential Qualifications

Commercial Moving Experience:

  • Years of experience with office moves specifically
  • Portfolio of similar-sized moves
  • Experience with your industry (medical, legal, tech, etc.)
  • References from other Austin businesses

Proper Licensing and Insurance:

  • Licensed with Texas DMV (verify license number)
  • Commercial general liability insurance
  • Workers’ compensation coverage
  • Cargo insurance for your equipment
  • Certificates of insurance available

Professional Equipment:

  • Commercial trucks and equipment
  • Furniture dollies and hand trucks
  • Protective equipment (blankets, straps, etc.)
  • Tools for disassembly/reassembly
  • Floor and wall protection materials

Questions to Ask Commercial Movers

  1. How many office moves have you completed in Austin?
  2. Can you provide references from similar businesses?
  3. Do you have experience with [our type of equipment/industry]?
  4. How do you handle IT equipment and sensitive technology?
  5. What is your policy on damage or loss?
  6. Can you accommodate after-hours or weekend moves?
  7. Do you provide project management and coordination?
  8. What is included in your quote?
  9. How do you charge (hourly, flat rate, by weight)?
  10. Do you offer packing services?
  11. Can you handle specialized equipment (medical devices, servers, etc.)?
  12. Do you provide storage if needed?

Red Flags to Avoid

  • No physical address or office
  • Unwilling to provide proof of insurance
  • Requires large deposit (50%+) upfront
  • Quote significantly lower than others (too good to be true)
  • No commercial moving experience
  • Poor online reviews or BBB complaints
  • Vague contract terms
  • Can’t provide references

Common Office Relocation Mistakes to Avoid

1. Starting Too Late

Office moves require 3-6 months of planning. Rushing leads to mistakes, higher costs, and more downtime.

2. Not Creating a Detailed Plan

Without a comprehensive plan, important details get missed. Use our timeline above as a starting point.

3. Underestimating Costs

Add 15-20% contingency to your budget. Unexpected costs always arise.

4. Poor Communication

Keep employees, clients, and vendors informed throughout the process.

5. Neglecting IT Planning

Technology should be your #1 priority. Involve IT team from day one.

6. Not Testing New Space

Test internet, phones, and electrical before move day. Don’t assume everything works.

7. Choosing Wrong Movers

Hire experienced commercial movers, not residential movers who occasionally do offices.

8. Inadequate Labeling

Label everything with destination room and desk number. Color-code by department.

9. Not Backing Up Data

Always have multiple backups before moving any technology.

10. Forgetting Utilities

Schedule utility connections/disconnections well in advance.

Post-Move: Settling Into Your New Austin Office

First Week Priorities

  1. Test everything: Phone, internet, security systems, HVAC
  2. Unpack systematically: Start with essentials, then non-essentials
  3. Address issues immediately: Don’t let small problems become big ones
  4. Support employees: Be patient as everyone adjusts
  5. Client communication: Ensure all clients have new information

First Month Tasks

  • Complete all unpacking and organization
  • Verify all address changes processed
  • Update remaining online listings
  • Host open house or client event
  • Gather employee feedback on new space
  • Make necessary adjustments to layout
  • Celebrate successful move with team

Ongoing

  • Monitor for any issues
  • Update disaster recovery plans with new location
  • Ensure all emergency contacts updated
  • Maintain positive employee morale

Why Choose Apache Moving for Your Austin Office Relocation

Apache Moving and Storage has been Austin’s trusted commercial moving company since 1996. We understand the unique challenges of office relocations and have the experience to handle moves of any size.

Our Commercial Moving Services Include:

  • Comprehensive planning and project management
  • Experienced commercial moving team
  • Furniture disassembly and reassembly
  • Professional packing services
  • Specialized equipment handling
  • IT and technology relocation
  • After-hours and weekend moves
  • Climate-controlled storage
  • Licensed and fully insured

Industries We Serve in Austin:

  • Technology companies and startups
  • Medical and dental practices
  • Law firms and legal offices
  • Financial services and accounting firms
  • Marketing and advertising agencies
  • Consulting firms
  • Real estate offices
  • Retail and restaurants
  • Educational facilities
  • Non-profits and associations

Austin Areas We Serve:

  • Downtown Austin
  • The Domain
  • Arboretum
  • Medical District
  • Mueller
  • Round Rock
  • Cedar Park
  • Georgetown
  • All greater Austin area

Get 20% off your office move when you book online!

Call (512) 280-3388 or request a free commercial moving quote today.

Office Relocation Checklist

Download and print this checklist for your move:

3 Months Before

  • ☐ Form moving committee
  • ☐ Set budget
  • ☐ Get quotes from commercial movers
  • ☐ Measure new space
  • ☐ Create floor plans
  • ☐ Set move date

2 Months Before

  • ☐ Hire commercial movers
  • ☐ Begin IT planning
  • ☐ Announce move to employees
  • ☐ Schedule renovations
  • ☐ Order new furniture
  • ☐ Notify landlord

6 Weeks Before

  • ☐ Update marketing materials
  • ☐ Notify clients and vendors
  • ☐ Conduct inventory
  • ☐ Purge unnecessary items
  • ☐ Order packing supplies

1 Month Before

  • ☐ Begin packing non-essentials
  • ☐ Back up all data
  • ☐ Reserve elevators
  • ☐ Plan employee orientation

2 Weeks Before

  • ☐ Final mover confirmation
  • ☐ Pack most items
  • ☐ Test new office systems
  • ☐ Send final client notifications

Moving Week

  • ☐ Pack remaining items
  • ☐ Disconnect equipment
  • ☐ Prepare essentials boxes
  • ☐ Clean old office

After Move

  • ☐ Unpack and organize
  • ☐ Test all systems
  • ☐ Address issues
  • ☐ Update remaining listings
  • ☐ Celebrate!

Ready to Relocate Your Austin Office?

Don’t let office relocation stress overwhelm you. Apache Moving and Storage has the experience, equipment, and expertise to make your commercial move smooth and efficient.

With over 25 years of experience moving Austin businesses, we understand the unique challenges of office relocations. From small startups to large corporate offices, we’ve handled it all.

Contact Apache Moving today for your free office relocation consultation:

📞 Call (512) 280-3388
🌐 Website: apachemoving.net
✉️ Free Quote: Get Your Quote

Special Offer: Book your commercial move online and save 20%!

About Apache Moving and Storage

Apache Moving and Storage has been Austin’s trusted moving company since 1996. We’re a locally owned and operated Texas moving company specializing in residential moves, commercial relocations, long-distance moving, and storage solutions. Our team of professional movers serves Austin, Round Rock, Cedar Park, Leander, and all surrounding areas.

Fully Licensed & Insured
TxDMV No. 006303688C
A+ BBB Rating
Hundreds of 5-Star Reviews

Let Apache Moving handle your office relocation with professionalism, efficiency, and care. Contact us today!

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